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May 6, 2010
3.11. Set and Maintain Your Members Public Messages in the
The in game roster feature has a public message section. Every member can read the
public notes and those with the correct permission can edit them. This can be a very
powerful tool for you.
You should consider the use of your notes wisely. When used incorrectly, they will just
become useless spam that no one reads. When used correctly they can offer value to
your guild. Some examples of how you might make use of them include:
¡§ Tagging who your office holders are when your ranks don¡¯t easily indicate who
those people are
¡§ Tagging who the different guild craftsman are
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Professional Guild Management for World of Warcraft
¡§ Tagging who your raid leaders are
¡§ Tagging who the main char is for a guilded alt
¡§ Noting the date people last paid guild dues
Since all members see the list it is important to put information there that you are
comfortable with everyone seeing. If you put¡°Johnny is a dork, watch him¡± then Johnny is
going to know you think that as is everyone else. If you put completely useless
information there like ¡®l33t d00d¡± then no one will read the public notes and you have
wasted that valuable communication tool.
If you don¡¯t have something useful to put for someone, then leave the public note blank.
That will make the useful information stand out more. If you do have a useful reason to
have a note there, then by all means, use them. In game communication tools are limited
enough that to have an effective guild, you need to make use of all of the communication
opportunities at your disposal.
To set the public note for a member, perform the following steps:
¡§ Press O
¡§ Then click on the Guild Tab
¡§ Locate the member in the roster that you wish to set the note for
¡§ Single click on their name
¡§ Click the Public Note button located in the lower part of the guild window
¡§ A small popup box appears. Type the note or edit the existing note and press ok
¡§ Note: You may not see your note show up in the roster for 10-30seconds or until
you close/open the list again. There is a slight lag in getting the notes to show up.
Public notes can be a very valuable tool or they can just add spam to an already busy
window. Make good use of them and increase your guild¡¯s effectiveness and cut down on
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Posted at 02:50 am by chenjing
Permalink
May 5, 2010
3.10. Set and Maintain Your MoTD (Message of the Day)
Every guild member will see the MoTD every time they login. You can use it to
communicate important information to them.
The WoW Message of the day is displayed in green text at the top of the main chat
window every time a character logs in. It can be a very powerful communications too but
it is also limited. It is limited in the sense that it can be a MAX of 60 characters long, as of
the time of writing this article. Players have complained many times and asked for a
longer one so perhaps that change will be forthcoming.
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  Professional Guild Management for World of Warcraft
You cannot say a lot in 60 chars. This sentence alone is around fifty characters. So you
really need to keep your points clear and concise and use meaningful abbreviations. You
might put up something like:
¡°Raid At XXXXX Sat. 8pm EST 1st 40 get spot¡±
or maybe
¡°Send all ore to XXXXXXXX and skins to YYYYYYY¡±
Keep messages short and to the point and clear. If you try to say too much or abbreviate
too much then too many people will misunderstand.
You can also see the Message of the Day by pressing O and selecting the guild tab. It is
displayed in the lower left window of the guild tab. This is how you can see it after you
have logged in and it has scrolled off your screen.
To set the MoTD you need to have the correct privilege. If you do, simply press O, select
the guild tab and then select the Set MoTD icon. A small window will popup and you can
edit the current MoTD or type a new one. When you reach 60 characters, no more will be
accepted. Delete some or abbreviate more.
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Posted at 02:48 am by chenjing
Permalink
May 4, 2010
wow-*3.9. Create Your Core Guild Rules and Ensure Members Know
If your guild is meant to more than a short term collection of friends sharing a common
chat room, then you will need some core rules to run the guild by. You should establish
those early and make them clear to all members.
What core rules you wish to have if up to you and your members as guilds come in all
shapes and sizes. The goals of the guild or who the membership is made up of may
dictate the rules. Whatever you decide them to be, they should be made clear to
everyone and reinforced as needed.
If you don¡¯t follow the rules, then don¡¯t have them. If you have a rule, then make sure
everyone follows it. Red-tape no one listens to is useless and will undermine your
authority. So either enforce your rules or get rid of them.
In addition, make the rules apply to everyone. Giving exceptions to your buddies or people
you feel you can't afford to lose will ultimately crush the guild and should not be done.
One set of rules that everyone follows is the way to go for success over a longer time.
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Posted at 02:45 am by chenjing
Permalink
May 3, 2010
wow-3.8.Consider Saving For and Purchasing a Guild Tabard
Every character has a spot on their character sheet for a Tabard. Tabards do not drop
from any monsters. They do not have AC or stats. Their sole purpose is to be a
representation of the guild you are in. They are purchased from special Tabard vendors.
The guildmaster designs one (which costs 10 gold) and then every guild member that
buys one, gets an exact copy of the one the GM designed (which costs 1 gold).
The first step in the process of getting a tabard is to save up for one. Early in the game,
10 gold is a huge sum. But by the time you members levels are in the 30s, 10 gold is a
fairly easy sum for a guild to accumulate. So before you begin the process, collect 10
gold and ensure the guildmaster character has it.
Once the GM has the gold, you need to design the tabard. To do that you need to locate
the Tabard Designer NPC. This is not consistent across cities, as of the writing of this
guide.
On the Alliance side, the easiest way to handle this is to fly to Stormwind and go to where
the guildmaster NPC is and there is a tabard designer right there.
On the Horde side here are your options:
Thunderbluff: There is no way to make a tabard there so don¡¯t waste your time looking
Orgimmar: Go to where the guildmaster NPC is (inside the main gate, to the left, and into
the building labelled the Embassy). Talk to the guildmaster NPC. He will have an option
for ¡°Design Tabard¡±
Undercity: Go to where the guildmaster NPC (around the main inner circle area) and next
to the guildmaster is an NPC that is labelled Tabard Designer. Talk to that NPC.
- 26 -
Professional Guild Management for World of Warcraft
Regardless of whether you are horde or alliance, the final tabards all look the same and
both sides have the exact same options. So find the tabard designer NPC and select the
Design Tabard menu option.
Upon selecting that option, a tabard design window will launch. That window will display a
picture of your character on the left, wearing your current tabard design. On the right side
will be the various options you can chose to customize the tabard.
With the tabard design up the likely first thing you will want to do is pick an icon. That icon
will display on the front middle of the tabard. Use the left and right arrows in the icon area
and scroll through the list of choices until you find one you like. There are 100 or so
choices you can pick from. Supposedly more will be added as time goes on.
Now, below the icon are a number of color customisation options. You can set the color
for:
¡§ Tabard main color
¡§ Tabard border/fringe color
¡§ Icon color
¡§ And another minor color or two.
People will notice your tabard. So unless you want to be known as the colorblind kiddies
put some thought into your color choices. Once your design is as you like it and feel that
it will represent your guild in the manner in which you desire, click the accept button. 10
gold will be deducted from your characters backpack but the window will not close. You
may think nothing happened and wonder what is going on. If you notice, you are 10 gold
lighter so it did accept your changes. Just close the design window as you have
completed the tabard creation process.
At this point the guildmaster and all members can go to the NPC (located in the same spot
as the Guildmaster NPC, in all cities) that is named the Tabard Vendor. That NPC sells
one item, a tabard, for 1 gold (90 silver if you have "honoured" faction to the city).
Purchase the tabard and it looks like a plain grey one in your backpack. Drag it into your
character sheet and it will turn into the same color and design the guildmaster created at
the tabard design vendor.
- 27 -
   Professional Guild Management for World of Warcraft
If a member buys a tabard before the guild tabard is designed, they can still wear it. It
simply shows up as a plain grey tabard over their clothes. Once the tabard is designed
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Posted at 02:41 am by chenjing
Permalink
May 2, 2010
wow-3.7Removing One of Your Members
Over the lifetime of a guild, it is common to have to remove a character or member at
some point. Perhaps the person sold their account on eBay and you don¡¯t want the new
owner in your guild. Perhaps the person broke a guild rule and needs to be removed.
Perhaps they shut down the account and aren¡¯t playing anymore. Whatever the reason,
there will come a time you are likely to need to remove a char. Fortunately it a very
simple process AND the character does not need to be online, like it does in some
MMORPGs. To remove a character, perform the following steps:
¡§ Press O and click on the Guild tab to get to the guild interface
¡§ Check the box, in the upper right, to see Offline Members
¡§ Sort the list by name
¡§ Locate the char name of the char that you wish to remove
¡§ Single left click on it
- 25 -
 Professional Guild Management for World of Warcraft
¡§ Press the red REMOVE button at the bottom of the guild interface
Please note that anyone online will see a yellow message in guildsay indicating that you
removed the char. It will read something like ¡°XXXXXXXX was removed by
YYYYYYYYYY¡±.
Posted at 07:38 am by chenjing
Permalink
May 1, 2010
wow-3.6Invite/Guild the Rest of Your Members:
If you guild is larger than the original 10 people then you will need to invite the rest of
them to join. You will also likely have secondary chars that need adding and you will likely
recruit new members over time. Every time that occurs you will need to guild the new
character. Fortunately in World of Warcraft, you can guild a player from anywhere in the
world. You do not have to see them or target them or even be in the same zone. You
are, however, limited to only guilding the people from the races of the faction of the
guildmaster character.
Horde Faction Guildable Races:
¡§ Orc
¡§ Tauren
¡§ Troll
¡§ Undead
- 24 -
 Professional Guild Management for World of Warcraft
Alliance Faction Guildable Races:
¡§ Human
¡§ Dwarf
¡§ Gnome
¡§ Nightelf
The steps to guild a new character are as follows:
¡§ Ensure you know the person you are adding really is your guildmate
¡§ Type /GINVITE charname
¡§ They will get a prompt on their window saying that you are inviting them to join.
¡§ When they accept the prompt a message will be displaying, in yellow text, in your
guildsay area indicating their char was added
¡§ Wait a few seconds (5 to 10) since the game usually lags behind in updating the
rosters and then Press O and click on the Guild tab to reach the guild interface
¡§ Sort the list by rank and scroll so you can see those people by the lowest rank.
¡§ You should see the new character you added listed there as whatever your lowest
rank is
¡§ Single click on their name and promote them to whatever rank they should be at
Posted at 07:41 am by chenjing
Permalink
Apr 30, 2010
World of Warcraft allows a guild to have up to 10 ranks. You are not required to use them
all but one important thing to note is that all new ranks that you add, are added to the
bottom of the hierarchy and all new members added to your guild are initially granted your
bottom rank (i.e. the last rank you created). So even if you call a rank ¡°Top Dog Officer¡±, if
it is the last rank you added, then all new members will get that rank. Therefore it is
important to plan out your ranks early in the guild¡¯s creation and then make all of those
ranks (or at least create placeholder ones). Ensure they are in the order you wish them to
be in (by renaming ranks, promoting and demoting as appropriate). And ensure they have
the proper permissions. It would be embarrassing to create a new rank that was an all
powerful and not realise all new members got that rank until one of them wreaked havoc
on your guild.
To add a rank, perform the following steps:
¡§ Press O and select the Guild tab to bring up the guild interface
¡§ Press the Guild Control button to load the rank/privilege interface
¡§ Press the small red plus sign (+) to the right of the rank list box at the top of that
new window
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Professional Guild Management for World of Warcraft
¡§ A small popup window appears asking you for the new ranks name. Type in what
you wish to name the rank. Note: This will be how the rank appears in your roster
that members see and how it shows up on web sites like thottbot.
¡§ Click Accept when you have entered the name you wish the rank to have.
¡§ Now select your new rank from the drop down list box and the list of privileges will
update to just have Guildchat Listen and Guildchat Speak checked. Grant or
revoke any privileges you wish this rank to have, or not have
¡§ Click the Accept button at the bottom of the window to commit the change
¡§ You now have a new rank which is the lowest rank in your guild hierarchy.
Again it is important to point out that regardless of what you name your ranks, the game
doesn¡¯t know and doesn¡¯t care about their importance to you. It treats the last rank added
as the lowest rank in the hierarchy. That means that all new members automatically get
granted your last added rank when they join. It means that if your ranks are in a nice
linear order, as far as the game is concerned, weird messages will result when you
promote and delete members. To illustrate that, let's take this simple example.
You create a guild and get the following ranks by default:
¡§ Guildmaster
¡§ Officer
¡§ Veteran
¡§ Member
You now wish to add in ranks for Assistant Guildmaster and Raid Commander. You click
the + button and you add Assistant Guildmaster. Now your guild ranks are:
¡§ Guildmaster
¡§ Officer
¡§ Veteran
¡§ Member
¡§ Assistant Guildmaster
You click the + again and add in Raid Commander. Now your guild ranks are:
¡§ Guildmaster
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 Professional Guild Management for World of Warcraft
¡§ Officer
¡§ Veteran
¡§ Member
¡§ Assistant Guildmaster
¡§ Raid Commander
Now, when you add a new member, they are added to the guild as a Raid Commander
since, as far as the game is concerned, that is your lowest level rank. If you click the
promote button twice to make them a member, your guildmates online will see, in their
guild chat area,
XXXXX is promoted to Assistant Guildmaster
XXXXX is promoted to Member
Needless to say that is confusing and not very well organised. A better way, to add those
two ranks, would be to use this example:
Create the guild and get the base ranks. Select the Officer rank from the drop down list
box and rename it to Assistant Guildmaster. Select the Veteran rank from the drop down
list box and rename it to Raid Commander. Select the Member rank from the drop down
list box and rename it to Officer. Now, click the + button and add a rank called Veteran.
Then click the + button again and add a rank called Member. Now you have all of the
same ranks but they are in the correct logical and hierarchical order and the game will
function much more smoothly for you.
For the reason illustrated by those examples above, it is a good idea to plan out your
ranks before you heavily populate your guild with characters. If you need to add a rank in
later, you will end up needing to rename old ranks and demote members to the new, lower
rank (lower in terms of its location in your hierarchy list in game). That can be a lot of work
and a lot of spam in your guildsay.
Posted at 07:47 am by chenjing
Permalink
wow-3.5Promote Your Friends and Guildmates:
Now that your ranks are all created, you need to spend some time promoting or demoting
(depending on if you needed to add in ranks and reorder the names in the list, as a result)
your guildmates to the correct rank. Not everyone is a chief and too many chiefs will ruin
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 Professional Guild Management for World of Warcraft
any guild. So odds are you will have some brand new members, some members who
have been around awhile, some long time veterans or good friends and some trusted
officers. You need to get them assigned to the correct ranks.
To do this press O and click on the guilds tab. If needed, select the little arrow in the
lower right of the light to change the view so you can see the member¡¯s name and current
rank. As you will recall, there are 2 views. The last view you used will be what is
displayed when you press O so if needed, change the view.
Now that you see a list of all members and their current rank, to promote or demote
anyone, do the following:
¡§ Single left click on their name
¡§ Click once on the red promote or demote button
¡§ Wait for the yellow message to appear indicating that char has been promoted or
demoted (going too fast will result in an error occuring)
¡§ Repeat the button press as needed to reach the desired rank
Posted at 07:45 am by chenjing
Permalink
Apr 29, 2010
World of Warcraft allows a guild to have up to 10 ranks. You are not required to use them
all but one important thing to note is that all new ranks that you add, are added to the
bottom of the hierarchy and all new members added to your guild are initially granted your
bottom rank (i.e. the last rank you created). So even if you call a rank ¡°Top Dog Officer¡±, if
it is the last rank you added, then all new members will get that rank. Therefore it is
important to plan out your ranks early in the guild¡¯s creation and then make all of those
ranks (or at least create placeholder ones). Ensure they are in the order you wish them to
be in (by renaming ranks, promoting and demoting as appropriate). And ensure they have
the proper permissions. It would be embarrassing to create a new rank that was an all
powerful and not realise all new members got that rank until one of them wreaked havoc
on your guild.
To add a rank, perform the following steps:
¡§ Press O and select the Guild tab to bring up the guild interface
¡§ Press the Guild Control button to load the rank/privilege interface
¡§ Press the small red plus sign (+) to the right of the rank list box at the top of that
new window
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Professional Guild Management for World of Warcraft
¡§ A small popup window appears asking you for the new ranks name. Type in what
you wish to name the rank. Note: This will be how the rank appears in your roster
that members see and how it shows up on web sites like thottbot.
¡§ Click Accept when you have entered the name you wish the rank to have.
¡§ Now select your new rank from the drop down list box and the list of privileges will
update to just have Guildchat Listen and Guildchat Speak checked. Grant or
revoke any privileges you wish this rank to have, or not have
¡§ Click the Accept button at the bottom of the window to commit the change
¡§ You now have a new rank which is the lowest rank in your guild hierarchy.
Again it is important to point out that regardless of what you name your ranks, the game
doesn¡¯t know and doesn¡¯t care about their importance to you. It treats the last rank added
as the lowest rank in the hierarchy. That means that all new members automatically get
granted your last added rank when they join. It means that if your ranks are in a nice
linear order, as far as the game is concerned, weird messages will result when you
promote and delete members. To illustrate that, let's take this simple example.
You create a guild and get the following ranks by default:
¡§ Guildmaster
¡§ Officer
¡§ Veteran
¡§ Member
You now wish to add in ranks for Assistant Guildmaster and Raid Commander. You click
the + button and you add Assistant Guildmaster. Now your guild ranks are:
¡§ Guildmaster
¡§ Officer
¡§ Veteran
¡§ Member
¡§ Assistant Guildmaster
You click the + again and add in Raid Commander. Now your guild ranks are:
¡§ Guildmaster
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 Professional Guild Management for World of Warcraft
¡§ Officer
¡§ Veteran
¡§ Member
¡§ Assistant Guildmaster
¡§ Raid Commander
Now, when you add a new member, they are added to the guild as a Raid Commander
since, as far as the game is concerned, that is your lowest level rank. If you click the
promote button twice to make them a member, your guildmates online will see, in their
guild chat area,
XXXXX is promoted to Assistant Guildmaster
XXXXX is promoted to Member
Needless to say that is confusing and not very well organised. A better way, to add those
two ranks, would be to use this example:
Create the guild and get the base ranks. Select the Officer rank from the drop down list
box and rename it to Assistant Guildmaster. Select the Veteran rank from the drop down
list box and rename it to Raid Commander. Select the Member rank from the drop down
list box and rename it to Officer. Now, click the + button and add a rank called Veteran.
Then click the + button again and add a rank called Member. Now you have all of the
same ranks but they are in the correct logical and hierarchical order and the game will
function much more smoothly for you.
For the reason illustrated by those examples above, it is a good idea to plan out your
ranks before you heavily populate your guild with characters. If you need to add a rank in
later, you will end up needing to rename old ranks and demote members to the new, lower
rank (lower in terms of its location in your hierarchy list in game). That can be a lot of work
and a lot of spam in your guildsay.
Posted at 07:50 am by chenjing
Permalink
Apr 28, 2010
wow-3.3Grant Privileges To A Rank:
Each rank in the guild has its own set of privileges assigned to it. Only the guildmaster
character can set those or even see what they are. To set a rank's privileges, the
guildmaster character loads the guild interface and presses the Guild Control button. A
window pops up. At the top of the window is a drop down list box with the Guildmaster
entry highlighted and a down arrow next to the list box (click there to expand it and select
any other rank in the list) and a plus sign (+) to the right of that which is used to add a new
rank. Just below this area of the window is listing of all 10 ranks with checkmarks in the
boxes next to the privilege that rank has granted to it.
The guildmaster rank always has every privilege but the other ranks could have as many
or they could have less. Select the down arrow and pick any other rank and you can
adjust its privileges. When you select a rank the area just below the list box changes to
show only checkmarks next to the privileges the newly selected rank has granted to it. No
checkmark means that the privilege isn't granted to that rank.
To grant a privilege to a rank, first select the rank. And then check the box next to the
privilege you wish the rank to have. Then click the red ACCEPT button just under the list
of privileges. You can also click CANCEL to undo the changes and not apply them.
Here is a definition of what each privilege means and what powers it gives a rank that has
been granted it:
Guildchat Listen: Anyone with this privilege can read what is said in guildsay. If you wish
to have a rank where they cannot read guildsay, remove this privilege.
Guildchat Speak: Anyone with this privilege can type text into guildsay using the /GU
command. If you do not wish a rank to be able to talk in guildsay, remove this privilege.
Officerchat Listen: Anyone with this privilege can read what is said in the officer (/O) chat.
Typically this is not granted to anyone but officers.
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Professional Guild Management for World of Warcraft
Officerchat Speak: Anyone with this privilege can speak into officer chat. Again this is
typically limited to only officers, hence the name, so they have a private channel to
discuss core guild issues. Note: By default the text for this channel is a slightly darker
shade of green than guildsay which can lead to confusion and misspeaking into the wrong
room. You may wish to have all of your officers change their default officer speak to a
different color like yellow.
Promote: When a rank has this privilege, if they highlight a member in the roster the red
promote button will be activated. Anyone with this privilege can promote another member
to the rank just below theirs.
Demote: When a rank has this privilege, if they highlight a member in the roster the red
demote button will be activated. Anyone with this privilege can demote another member
to the lowest rank defined to the guild.
Invite Member: When a rank has this privilege they can add new members. All new
members are added at the lowest rank so if your lowest rank is set so that it cannot read
or speak in guildsay then this privilege is not very dangerous if most members don¡¯t also
have the ability to promote. However, a person that can both invite and promote has a lot
of power in the guild since they can grant anyone they wish access to your guildsay even
if you tried to limit that by having lower tier ranks that lacked guildsay permission. Grant
this privilege with care.
Remove Member: This privilege should also be granted with care. Ranks that have it can
remove any member from the guild that is of a lower rank than they are. So a lower
ranking person can¡¯t kick the guildmaster out. Officers can't kick officers out. But a higher
ranking member could kick lower ranking members out, if you freely give this power out.
So grant it with caution.
Set MOTD: The MOTD (Message of the Day) at the time of the writing of this guild only
holds 60 characters. That is inadequate for most guilds. This rank, however, gives a
member the ability to edit the MOTD. There are no filters on what can be said and there
is no tracking of who edited it to put up nasty things or remove important things. So again,
grant this privilege with care.
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Posted at 02:17 am by chenjing
Permalink
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